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Module · Transport

Routes, stops and pickup lists, organised

Plan routes and stops, allocate seats, give drivers an accurate pickup list and add transport fees to the student ledger. Parents hear about changes without anyone making phone calls.

Book a demo Fees and finance
SCREENSHOT SLOT · platform-transport-hero
Live in Elvis ERP
Route A, morning pickup
Sample data
  • Stop 1, main road Four students Ready
  • Stop 2, market square Three students Ready
  • Stop 3, station One seat request waiting Review
  • Arrival at campus Driver confirms drop-off Pending
In the product

See Transport the way your team will

Every screen is built for the people who use it every day. This is the working view, not a mock-up.

  • Role-based views
  • Live data
  • Works on mobile
SCREENSHOT SLOT · platform-transport-tour
Capabilities

Everything the transport desk handles

Routes and stops Define routes, stops and timings for morning and afternoon runs, and keep them up to date as families move.
Vehicles and drivers Record vehicles, capacity, drivers and assistants, and assign them to routes.
Seat allocation Students or parents request a seat, transport staff approve it, and the allocation shows on the student record. Student records
Pickup lists Give each driver a list of who boards at which stop, including changes for the day.
Transport fees Charge transport by route, zone or term and send the charge to the fee ledger. Fees and finance Parent notifications Notify parents about route changes, delays and cancellations through the apps, WhatsApp, SMS or email. Communication
Route planning

A route everyone can read

Transport staff, drivers and parents should see the same stops and times. Planning the route once and publishing it keeps everyone aligned.

  • Stops, order and timings held per route and per run.
  • Seats counted against vehicle capacity.
  • Day-specific changes for trips and holidays.
  • Parents see their child's stop and pickup time in the app.
Elvis Connect mobile apps
Route A
Sample data
  1. Stop 1 Main road
  2. Stop 2 Market square
  3. Stop 3 Station
  4. Campus Arrival
Fees

Transport charges without a second list

Seat allocation and billing should agree. When a family joins or leaves a route, the charge follows from the allocation.

  • Fee plans by route, distance zone or term.
  • Charges added to the student ledger on allocation.
  • Mid-term changes and refunds go through finance approval.
  • Reports of seats used and fees collected per route.
Fees and finance
Transport fee ledger
Sample data
  • Route A, term fee Paid online Paid
  • Route B, term fee Reminder scheduled Pending
  • Route C, term fee Past the due date Overdue
  • Route A, mid-term change Adjustment approved Adjusted
Parents

Tell parents about changes before they ask

A late bus generates a hundred calls. A message to the families on that route generates none.

  • Notify only the families on the affected route.
  • Messages through the app, WhatsApp, SMS or email.
  • A log of what was sent and when.
  • Live vehicle tracking, if you use it, can be added. [CONFIRM LIVE TRACKING]
Communication
Route notification
Sample data
Route B is running about fifteen minutes late this morning. Pickup times at all stops are shifted accordingly.
Thank you. Is the afternoon run affected?
No change is expected for the afternoon. We will message you if that changes.
How it works

From route design to the daily run

01 Set up routes Add stops, timings, vehicles and drivers.
02 Receive requests Families request a seat in the portal or app.
03 Allocate and charge Approve requests, allocate seats and add the fee.
04 Run and inform Drivers use pickup lists and parents hear about changes.

Related modules and pages

Fees and finance Transport charges reach the fee ledger. Elvis Connect mobile apps Parents see route, stop and notices in the app. Inventory Track vehicles and spares as assets. Facility management Maintenance requests for vehicles and bays. Elvis U Ask how many seats are free on a route. Platform overview See every module in the platform.
FAQ

Transport questions

Can we run transport for several campuses?
Yes. Routes, vehicles and fees can be managed per campus, with group-level reporting.
Can parents request a seat from the app?
Yes. Seat requests are designed to come through the portal and Elvis Connect parent app, and staff approve them.
Is live bus tracking included?
[CONFIRM LIVE TRACKING]. Route, stop and pickup lists are core to the module.
Can we bill transport separately from tuition?
Yes. Transport charges are separate lines on the student ledger, so families can see what each covers.

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