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Module · Fees and finance

Collect fees on time and reconcile automatically

Invoice, receive, refund and reconcile in one ledger per student. Online payments match themselves to the right invoice, and your accounting system stays up to date.

Book a demo Collect fees on time
Fees collected on time [YOUR METRIC]
[00]%
Hours saved on reconciliation [YOUR METRIC]
[00]
SCREENSHOT SLOT · platform-finance-hero
Live in Elvis ERP
Student fee ledger
Sample data
  • Tuition, instalment 1 Paid online, matched automatically Paid
  • Tuition, instalment 2 Reminder scheduled Pending
  • Transport fee Past the due date Overdue
  • Registration fee Refund approved by finance Refund
In the product

See Fees and finance the way your team will

Every screen is built for the people who use it every day. This is the working view, not a mock-up.

  • Role-based views
  • Live data
  • Works on mobile
SCREENSHOT SLOT · platform-finance-tour
Capabilities

Everything between fee plan and ledger

Invoicing and receipts Generate invoices from fee plans in bulk or one by one, and issue receipts when payment arrives.
Instalments and recurring fees Split fees into instalments or bill monthly and termly, with schedules per programme.
Online fee collection Parents and students pay by card, bank transfer, direct debit, wallets and local methods. Payment integrations
Automatic reconciliation Online payments are matched to the student ledger, so finance does not chase them by hand.
Refunds and credit notes Process refunds and credit notes with approval, and keep the reason on record.
Payment reminders AI-powered reminders reach families before and after a due date, on the channel they prefer. Elvis U
Fee lifecycle

From fee plan to ledger, without re-keying

Every stage is recorded once and flows to the next, from the fee plan on the programme to the posting in your accounts.

  • Shared fee and policy templates keep campuses consistent.
  • Reports and exports for the bursar, auditors and leadership.
  • A ledger per student that parents and staff can both trust.
  • Refund and credit note history on the same record.
Reports and analytics
Fee lifecycle
Sample data
  1. Fee plan assigned From the programme and intake
  2. Invoice issued In bulk or individually
  3. Payment received Online or recorded by finance
  4. Reconciled Matched to the student ledger
  5. Posted to accounts Through the accounting integration
Payments and accounting

Payments in, postings out

Elvis ERP connects to the payment methods your families use and the accounting system your finance team already runs.

  • Post invoices, receipts, credit notes and refunds to the general ledger through one canonical adapter.
  • Accounting: Xero, QuickBooks, AutoCount, SQL Accounting, Biztrac, QAD and Financio.
  • Local payment methods configured per region. [CONFIRM CURRENT LIST]
  • E-invoicing with LHDN MyInvois for Malaysia, with more country modules added market by market. [MORE COUNTRIES]
Accounting integrations
E-invoicing and compliance
Connect payments and accounts
Sample data
Xero QuickBooks AutoCount SQL Accounting Biztrac QAD Financio Fiuu Razorpay NTT DATA FPX Cards Bank transfer Direct debit Digital wallets

Finance controls you can rely on

Billing
  • Fee plans by programme, intake or class
  • Instalment and recurring schedules
  • Bulk and individual invoicing
Collection
  • Online payment with automatic reconciliation
  • Reminders before and after due dates
  • Receipts issued as payments land
Control
  • Refund and credit note approvals
  • Audit trail on financial changes
  • Reports and exports for audit

Related modules and pages

Student records Every fee attaches to the student record. Agents and partners Commission invoices for agents and partners. HR and payroll Payroll and staff finance on the same platform. Accommodation and hostel Room fees and deposits follow the bed allocation. Transport Transport fees follow the seat allocation. Library Library fines reach the student ledger. Payment integrations Providers and methods supported for online fee collection. Collect fees on time A focused look at improving fee collection. For finance teams and bursars How finance teams work in Elvis ERP.
FAQ

Finance questions

Which payment providers are supported?
Fiuu, Razorpay, NTT DATA, FPX, cards, bank transfer, direct debit, digital wallets and local methods. Which providers apply to which country is configured per region. [CONFIRM CURRENT LIST]
Can parents pay in instalments?
Yes. Fee plans support instalments and recurring schedules, and payments reconcile to the same ledger.
How do you keep our accounts up to date?
Invoices, receipts, credit notes and refunds post to your general ledger through one adapter for the accounting systems we support.
Can several campuses share fee templates?
Yes. Shared fee and policy templates give campuses a common starting point, with campus-level settings where you need them.
What about tax and e-invoicing?
LHDN MyInvois is supported for Malaysia. Other country modules are added market by market. [MORE COUNTRIES]

See Elvis ERP on your own data

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