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Choose your country Same Elvis ERP, with local currency, payments, compliance and contacts.
Global English, all markets Malaysia Ringgit, FPX, MyInvois, local support India Rupees, UPI, local compliance Australia Light local presence, local contact
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By role · For finance teams and bursars

Invoice, collect and reconcile with fewer steps

Fees are raised, paid, matched and posted from one ledger. Finance spends time on exceptions, not on matching bank lines to student names.

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Your desk● live
Fee desk this morning
Sample data
  • Term 2 fees, Grade 7 Paid online, matched Paid
  • Instalment 2 of 3 Reminder sent Pending
  • Transport fee, Route 4 Overdue Due
  • Refund request Awaiting approval Review
  • Your permissions
  • One screen
  • Ask Elvis U
A day with Elvis

A bursar day, from invoices to the ledger

  1. 08:30 Check overnight payments Online payments are reconciled to the student ledger automatically, so only mismatches need a look. Payments
  2. 10:00 Raise and review invoices Use shared fee and policy templates for terms, instalments and recurring fees. Fees and finance
  3. 11:30 Chase the overdue accounts Reminders go out before fees fall due. Overdue lists show who has been contacted. Communication
  4. 13:30 Bill transport and hostel Transport and accommodation fees come through from their own modules. Transport
  5. 15:00 Post to the ledger Invoices, receipts, credit notes and refunds post to your accounting package. Accounting
  6. 16:30 Run payroll and reports Staff payroll and fee reports from the same system. HR and payroll
Ask Elvis U

What a finance team might ask U

  • Show unpaid invoices over 30 days for Year 8.
  • Raise an invoice for review for the late enrolment in Batch C.
  • Which payments arrived yesterday and are still unmatched?
  • Draft a polite reminder for guardians with overdue transport fees.
  • Compare fee collection this term with last term.
  • List refunds waiting for approval.
Your toolkit

The six modules finance uses most

Fees and finance Invoicing, receipts, refunds and instalments. Payments Online collection with automatic reconciliation. Accounting Posting to Xero, QuickBooks, AutoCount and others. HR and payroll Staff records, leave and payroll. Inventory Purchase requests, stock and asset tracking. Reports and analytics Billed, collected and overdue reporting.
“[CUSTOMER QUOTE ABOUT FEE RECONCILIATION]”
[NAME] [ROLE], [INSTITUTION]
FAQ

Questions from bursars and finance leads

Can parents pay in instalments?
Yes. Instalment and recurring fees are supported, with reminders before the due date.
Which accounting software can we post to?
Xero, QuickBooks, AutoCount, SQL Accounting, Biztrac, QAD and Financio, through one adapter.
Can U raise an invoice for me?
U can prepare an invoice for review. Staff approve actions that change records [CONFIRM APPROVAL RULES].
What about e-invoicing rules?
Country modules are added market by market. For Malaysia, LHDN MyInvois is covered on the e-invoicing integration page.

Keep exploring

All solutions Every institution type, role and need in one place. Collect fees on time The outcome view of collecting fees on time. E-invoicing and compliance LHDN MyInvois and more country modules. Leadership and management What leaders see of the same numbers. Pricing How pricing is structured. Stay audit and compliance ready Audit trails and retention controls.

See Elvis ERP on your own data

Book a walkthrough with a specialist who works with institutions like yours.

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