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Module · HR and payroll

Look after the people who run your institution

Keep staff records, contracts, leave and payroll on the same platform as timetables and finance, so teaching loads, absences and payments never disagree.

Book a demo Timetabling and attendance
SCREENSHOT SLOT · platform-hr-payroll-hero
Live in Elvis ERP
Payroll run
Sample data
  • Teaching staff, monthly Draft prepared Draft
  • Support staff Awaiting approval Pending
  • Part-time trainers Session hours imported from timetable Ready
  • Leave adjustments Query from finance Review
In the product

See HR and payroll the way your team will

Every screen is built for the people who use it every day. This is the working view, not a mock-up.

  • Role-based views
  • Live data
  • Works on mobile
SCREENSHOT SLOT · platform-hr-payroll-tour
Capabilities

Staff administration without the paperwork

Staff records Keep every employee, teacher and trainer on one record with role, campus, department and history.
Contracts and documents Store contracts, qualifications and renewals against the record, with reminders for dates that matter.
Leave and absence Staff request leave, managers approve, and the timetable knows who is away. Timetabling
Teaching loads and hours See scheduled teaching hours per person, and use them for part-time and hourly trainers.
Payroll runs Prepare payroll from salary structures, hours and leave, review it, and approve it before payment.
Payslips and posting Issue payslips to staff and post payroll totals to your accounts. Fees and finance
Leave and cover

Absence that reaches the timetable

When a teacher is away, someone has to cover the class. Leave approvals and the schedule live together, so cover is planned rather than discovered.

  • Leave types and approval routes you configure.
  • Approved leave visible when scheduling classes.
  • Cover suggestions from smart timetabling.
  • Leave balances visible to staff and managers.
Smart timetabling
Leave and cover
Sample data
Mon
Teacher A on leave
Cover: Teacher C
Tue
Trainer B, half day
Cover arranged
Wed
All staff present
Thu
Teacher D on training
Cover: Teacher A
Payroll

A payroll run you can check before it goes out

Payroll is trusted when people can see where every figure came from. Each run shows its inputs, its approvals and its changes.

  • Salary structures, allowances and deductions set per role or contract.
  • Approvals before payroll is finalised.
  • Access to salary data limited to the roles you choose.
  • Totals exported or posted to your accounting system.
Accounting integrations
Payroll run checklist
Sample data
  • Done: Salary structures reviewed
  • Done: Leave and hours imported
  • Done: Deductions applied
  • To do: Finance approval
  • To do: Payslips released
How it works

From new hire to payslip

01 Set up staff and contracts Create records, roles and salary structures, and attach documents.
02 Record leave and hours Leave requests and scheduled teaching hours build up through the period.
03 Prepare and approve Generate the payroll run, review exceptions and approve it.
04 Pay and post Release payslips and send totals to your accounting system.

Related modules and pages

Timetabling and attendance Teaching hours and leave meet the timetable. Fees and finance Payroll totals reach the same accounts as student fees. Reports and analytics Staffing and cost reports for leadership. Security and trust Sensitive HR data is protected by role-based access and audit trails. For finance teams and bursars How finance teams use payroll alongside fees. For leadership and management Staffing insight for decision-makers.
FAQ

HR and payroll questions

Does payroll follow local tax and statutory rules?
Payroll rules such as tax and statutory contributions are configured for the country you operate in. [CONFIRM PAYROLL LOCALISATION] We agree this with you during implementation rather than assume it.
Who can see salary information?
Only the roles you grant access to, by campus and module, and changes are recorded in the audit trail.
Can we pay hourly trainers from scheduled sessions?
Yes. Hours from the timetable can feed hourly and part-time pay, subject to your approval.
Can we keep our current payroll provider?
Staff and leave data can be exported for use elsewhere. [CONFIRM PAYROLL EXPORT OPTIONS]

See Elvis ERP on your own data

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