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For higher education

From first enquiry to alumni, on one record

Manage programmes, intakes, credits, exams and transcripts across the whole student lifecycle, including international students and the agents who recruit them.

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Live, in real time
The student lifecycle
Sample data
  1. Enquiry and application Captured in the CRM, agent referrals tracked
  2. Offer and enrolment Intake, programme and fees confirmed
  3. Study and assessment Credits, timetable, exams and results
  4. Graduation and transcript Final results and records issued
  5. Alumni Ongoing relationship after graduation
A day in the product

What higher education teams see when they open Elvis ERP

One workspace, tuned to your role. Everything you need for the day is on the first screen, with the detail one click away.

  • Your role, your view
  • Live numbers
  • Phone friendly
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Challenges we solve

What makes higher education complicated

Programmes, intakes and credits Define programmes with their intakes and credit rules once, then let admissions, timetabling and exams work from the same structure. Learn more International students Keep the extra records international students need alongside their academic file, and see who needs attention. Learn more Agents and partners Track referrals and applications, invoice commissions and give partners a dashboard of their own. Learn more Exams, results and transcripts Schedule exams, grade, publish results and generate transcripts from the same academic record. Learn more One record for the whole lifecycle The applicant becomes the student and later the alumnus without re-keying, so history is never lost between departments. Learn more Learning alongside administration Use Elvis LMS, Moodle or Google Classroom for teaching, alongside the academic record. Learn more
What you use

Modules a university relies on

Admissions and CRM Applications through to offer, with follow-ups and call history. Timetabling and attendance Course scheduling and smart timetabling across rooms and lecturers. Fees and finance Programme fees, instalments, receipts and refunds. Alumni Keep graduates connected after they leave. Learning (LMS) Elvis LMS, Moodle and Google Classroom. Library Catalogue, loans and fines for the campus library. Accommodation and hostel Rooms, allocation, check-in and hostel fees. Facility management Room bookings, maintenance requests and visitors. Reports and analytics Intake, progression and finance across faculties.
Recruitment

Agents and applications in one view

Recruitment partners send applications from many markets. Admissions should see them next to direct enquiries, with the same stages and the same follow-up rules.

  • Referral source recorded on every application.
  • Partners track their own applications from a dashboard.
  • Commission invoices raised from the applications that converted.
  • Offer letters and follow-ups tracked in the CRM.
Agents and partners
Applications by source
Sample data
  • Postgraduate, September intake Agent referral Offer sent
  • Undergraduate, January intake Direct enquiry Documents due
  • Foundation programme Agent referral Enrolled
  • Postgraduate, May intake Website chatbot Interview
Ownership

Who owns each stage of the lifecycle

Each team works in its own part of the same record.

Who owns each stage of the lifecycle
Stage Team Where it lives in Elvis ERP
Enquiry and application Admissions and marketing Admissions and CRM
Offer and enrolment Admissions and registrar Student records
Study, timetable and assessment Academic office and faculty Academics, timetabling, exams
Fees and sponsors Finance Fees and finance
Graduation and transcripts Registrar Exams and assessment
Alumni relations Advancement or alumni office Alumni
Implementation

How a university moves across

Phased rollout by module or by campus. Typical timeline: [TYPICAL TIMELINE].

01 Discover and audit We map your programmes, intakes, credit rules and the systems that hold student data today.
02 Migrate and configure Student records, programme structures and open balances are cleaned, migrated and validated with your registrar.
03 Train your team Workshops for admissions, academic office, faculty and finance staff.
04 Go live and grow Go live by faculty, campus or module, then extend to agents, alumni and integrations.
FAQ

Questions from registrars and deans

Can Elvis ERP handle several intakes a year?
Yes. Programmes are set up with their intakes, so applications, timetables, fees and results all follow the intake a student joined.
Does it manage credits and transcripts?
Programme, intake and credit management sit in academics and curriculum, and results and transcripts are produced from exams and assessment.
How are international students handled?
International student management keeps the additional records alongside the academic file, and the CRM tracks applicants from each market and agent. Specific visa or reporting rules are configured with your team, so confirm your needs with us [CONFIRM COUNTRY REQUIREMENTS].
Can we keep using Moodle or Google Classroom?
Yes. Use Elvis LMS, Moodle or Google Classroom, or a mix, with settings per institution [CONFIRM SYNC DETAILS].
Can faculties or campuses have their own settings?
Yes. Campus-level roles and settings sit under group-level reporting, so faculties work independently and leadership sees the whole.

Keep exploring

All solutions Every institution type, role and need in one place. Schools For schools with classes, timetables and parents. Corporates and training providers Elvis LMS only, for corporates and training providers. Grow enrolment Convert more applicants into enrolled students. Improve retention and outcomes Spot at-risk students before they withdraw. Registrar and academic office The registrar day, module by module.

See Elvis ERP on your own data

Book a walkthrough with a specialist who works with institutions like yours.

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