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By role · For the registrar and academic office

Accurate records, on time, every term

Student records, intakes, timetables, exams and transcripts work from one academic structure, so the office stops reconciling lists and starts running the term.

Book a demo Explore student records
Your desk● live
The academic office cycle
Sample data
  1. Confirm enrolments Offers accepted, records created
  2. Build the timetable Classes, rooms and teachers checked for clashes
  3. Track attendance Daily marks feed the record
  4. Run exams and results Marks in, results published
  5. Issue report cards and transcripts Generated from the same record
  • Your permissions
  • One screen
  • Ask Elvis U
A day with Elvis

A registrar day, module by module

  1. 08:30 Check new enrolments Accepted offers become student records without re-keying, with guardians and documents attached. Student records
  2. 10:00 Fix a timetable clash Smart timetabling flags the clash. Move a class and see who is affected. Timetabling and attendance
  3. 11:30 Review attendance gaps See who is missing from registers and which classes have not been marked. Timetabling and attendance
  4. 13:30 Handle behaviour and health notes Conduct records and health cards sit on the student record, with access by role. Student behavioural analysis
  5. 15:00 Prepare results Enter or import marks, check grading rules and publish results when ready. Exams and assessment
  6. 16:30 Issue a transcript Generate transcripts and report cards from the validated record. Academics and curriculum
Ask Elvis U

What the academic office might ask U

  • Which classes have not had attendance marked today?
  • List students with more than three absences this month.
  • Show unpublished results for Year 10 mathematics.
  • Which students are missing documents on their record?
  • Draft a notice to parents about the exam timetable.
  • How many students are in each intake for the diploma programme?
Your toolkit

The six modules the academic office relies on

Student records The lifecycle record, with health cards and events. Academics and curriculum Programmes, intakes, credits, classes and courses. Timetabling and attendance Timetables, clash checks and daily attendance. Exams and assessment Grading, results, transcripts and report cards. Student behavioural analysis Conduct records and early patterns. International students Documents and compliance for overseas students.
“[CUSTOMER QUOTE ABOUT RECORDS AND TRANSCRIPTS]”
[NAME] [ROLE], [INSTITUTION]
FAQ

Questions from registrars and academic leads

Can we run several intakes a year?
Yes. Programmes are set up with their intakes, so timetables, fees and results follow the intake a student joined.
Where do health cards and events live?
On the student record, with access controlled by role.
Can teachers enter marks themselves?
Yes. Teachers enter results from the web workspace or the teacher app, and the office reviews before publishing.
How are corrections tracked?
Audit trails show who changed what and when on sensitive records, including results.

Keep exploring

All solutions Every institution type, role and need in one place. Schools For schools with classes and parents. Higher education For programmes, intakes and credits. Stay audit and compliance ready Audit trails and records ready for review. Teachers, faculty and trainers The teacher and trainer day. Alumni Records that carry on after graduation.

See Elvis ERP on your own data

Book a walkthrough with a specialist who works with institutions like yours.

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