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Module · Timetabling and attendance

Smart timetables and attendance without the spreadsheet

Build timetables for classes, courses and batches with AI-assisted scheduling. Teachers mark attendance from the Elvis Connect app, and parents hear about absences the same day.

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SCREENSHOT SLOT · platform-timetabling-hero
Live in Elvis ERP
Week timetable
Sample data
Mon
Maths 09:00
Science 11:00
Tue
English 09:00
Art 10:30
Wed
Science lab 09:00
History 11:00
Thu
Maths 09:00
Music 13:00
In the product

See Timetabling and attendance the way your team will

Every screen is built for the people who use it every day. This is the working view, not a mock-up.

  • Role-based views
  • Live data
  • Works on mobile
SCREENSHOT SLOT · platform-timetabling-tour
Capabilities

Scheduling and attendance in one module

Smart timetabling AI-assisted scheduling proposes a timetable from your classes, teachers, rooms and rules, and staff review it. AI insights
Course and batch scheduling Schedule fixed terms, rolling batches, evening classes and one-off sessions on the same calendar.
Clash checks Spot teacher, room and class clashes before you publish, not after students arrive.
Rooms and resources Book rooms, labs and equipment through facility management, with clash checks against lessons. Facility management Attendance marking Teachers mark attendance by class or session on the web or in the teacher app. Teacher app Absence follow-up Notify parents of absences and flag repeated absence for staff to act on. Communication
Scheduling

Catch clashes before students do

A timetable is a set of constraints. Elvis ERP holds the constraints, proposes a schedule, and shows you what does not fit.

  • Teacher availability, room capacity and class size considered together.
  • Suggested changes when a teacher is absent or a room is unavailable.
  • One published timetable for staff, students and parents.
  • Changes notify the people affected.
Learn about Elvis U
Schedule checks
Sample data
  • Physics lab, Thursday Room booked twice Clash
  • Class group B Teacher unavailable, swap suggested Review
  • Evening batch No conflicts found Clear
  • Rooms and labs Utilisation report ready Ready
Attendance

Attendance that leads to action

Marking attendance is only useful if someone acts on it. The record turns absence into follow-up, not a monthly report.

  • Mark by class, session or batch, on web or mobile.
  • Same-day absence messages to guardians.
  • Trends by student, class and campus in the dashboards.
  • Early warnings feed retention insights, so staff can support students who are slipping.
Improve retention and outcomes
Attendance by class group
Sample data
  • Group A 94%
  • Group B 88%
  • Group C 79%
  • Evening batch 91%
How it works

From term dates to daily registers

01 Set the rules Add term dates, periods, teacher availability, rooms and any scheduling rules.
02 Generate and adjust Let smart timetabling propose a schedule, then review clashes and make changes.
03 Publish Share the timetable with staff, students and parents on the web and in the Elvis Connect apps.
04 Mark and act Record attendance each session and follow up on absences.

Related modules and pages

Academics and curriculum Courses, classes and batches that get scheduled. Elvis Connect mobile apps Teachers mark attendance and families see the timetable on the phone. ECA and CCA Schedule clubs and practices alongside lessons. Facility management Rooms and halls booked alongside lessons. Student behavioural analysis Lateness and absence patterns feed early alerts for tutors. Communication Absence and timetable-change messages. AI insights Retention and dropout signals from attendance. Elvis U for families Parents and students ask about timetables and attendance in plain language. For teachers, faculty and trainers How teaching staff use the platform day to day.
FAQ

Timetabling questions

Does smart timetabling replace the timetabler?
No. It proposes a schedule from your rules and highlights clashes. Staff review and approve every change before it is published.
Can we schedule short courses and evening batches?
Yes. Course and batch scheduling works alongside term-based timetables.
Can teachers mark attendance on their phone?
Yes. The Elvis Connect teacher app is available for iOS and Android, with branch switching for staff who teach on more than one campus.
Do parents see the timetable?
Yes. Parents see the timetable in the parent portal and app, and can ask Elvis U about it in plain language.

See Elvis ERP on your own data

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