Module · Inventory
Know what you have, where it is, and who holds it
Track stock and assets across campuses, raise purchase requests with approval, and issue items to departments. Finance sees what was ordered and what it cost.
SCREENSHOT SLOT · platform-inventory-hero
Live in Elvis ERP
Stock levels
Sample data
In the product
See Inventory the way your team will
Every screen is built for the people who use it every day. This is the working view, not a mock-up.
- Role-based views
- Live data
- Works on mobile
SCREENSHOT SLOT · platform-inventory-tour
Capabilities
From purchase request to issued asset
Stock and locations
Record items, quantities and storage locations per campus, with units and categories you define.
Purchase requests
Departments raise a request, the right manager approves it, and the request moves on to purchasing.
Asset tracking
Tag equipment, record where it is and who holds it, and note its condition.
Issue to departments
Issue and return items against a department or a person, with a record of each movement.
Low stock alerts
Set reorder levels so staff are told before supplies run out.
Reports and analytics
Costs for finance
Pass purchase costs to finance for approval and posting to your accounts.
Accounting integrations
Purchasing
Requests approved before money is spent
A request that skips approval becomes a surprise on the accounts. Routing it through the right person keeps spending visible and justified.
- Approval routes by amount, department or campus.
- Requests, orders and receipts linked together.
- Supplier details held on the record. [CONFIRM SUPPLIER MANAGEMENT]
- Spending reports by department.
Purchase request
Sample data
- Request raised By the department
- Approved By the budget holder
- Ordered Through purchasing
- Received Stock updated
Assets
Every asset with a location and a keeper
Projectors, laptops and lab equipment move around. Asset records say where each item is and who is responsible for it.
- Asset tags, categories and purchase dates.
- Assignment to a person, room or department.
- Condition notes and maintenance history.
- Disposal and write-off recorded with approval.
Asset register
Sample data
- Projector, Room 12 Assigned to the science department In use
- Laptop set, Lab 2 Returned and checked Available
- Microscope, Lab 1 Repair requested Repair
- Tablet trolley Booked for next week Reserved
How it works
From first count to routine reorder
01
Count and tag
Add stock items and tag assets, or import your current lists.
02
Set levels and approvals
Choose reorder points and who approves which requests.
03
Issue and track
Record items issued, returned and moved between locations.
04
Reorder and report
Raise purchase requests when stock is low and review usage by department.
Related modules and pages
Facility management
Maintenance for the assets you track.
Fees and finance
Purchase costs reach finance.
Library
Library stock and furniture as assets.
Multi-campus and groups
Campus-level stock with group visibility.
Elvis U
Ask which items are low or who holds an asset.
Platform overview
See every module in the platform.
FAQ
Inventory questions
Can each campus manage its own stock?
Yes. Campus-level roles let each campus run its stock while the group sees the overview.
Can we track fixed assets as well as consumables?
Yes. Consumables are tracked by quantity and assets by tag, location and keeper.
Do purchase requests need approval?
You decide. Approval routes can depend on amount, department or campus.
Does it link to our accounting system?
Costs can be passed to finance and posted through the accounting integrations. [CONFIRM PURCHASE POSTING SCOPE]
See Elvis ERP on your own data
Book a walkthrough with a specialist who works with institutions like yours.