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Module · Accommodation and hostel

Rooms, beds and check-in on one record

Manage hostels, boarding houses and student accommodation from application to check-out. Allocate beds, charge fees and give wardens the tasks and lists they need.

Book a demo International students
SCREENSHOT SLOT · platform-hostel-hero
Live in Elvis ERP
Room allocation
Sample data
  • Block A, room 101 Allocated to a current student Occupied
  • Block A, room 102 Ready for allocation Free
  • Block B, room 205 Maintenance request open Blocked
  • Arrival requests From accepted offers Pending
In the product

See Accommodation and hostel the way your team will

Every screen is built for the people who use it every day. This is the working view, not a mock-up.

  • Role-based views
  • Live data
  • Works on mobile
SCREENSHOT SLOT · platform-hostel-tour
Capabilities

From application to check-out

Buildings, rooms and beds Set up blocks, floors, rooms and beds, with type, capacity and availability.
Allocation Allocate beds against rules you set, such as year group, gender or room type, and keep a waiting list.
Check-in and check-out Record arrival, room condition and departure, with a checklist for each.
Hostel fees Charge room fees, deposits and meal plans, and add them to the student ledger. Fees and finance Warden tasks Give wardens daily lists for rounds, check-ins, requests and incidents, on the web or in the app. Elvis Connect Maintenance requests Raise a repair for a room and send it to facility management. Facility management
Allocation

Allocate beds without a separate list

Accommodation touches admissions, finance and welfare. Keeping it on the student record means everyone sees the same room, the same status and the same charge.

  • Rooms and beds with availability at a glance.
  • Requests raised from the student portal, including by overseas arrivals.
  • Allocations shown on the student record.
  • Waiting lists that fill vacancies when they open.
International students
Allocation board
Sample data
Requests 2
Student A
Student B
Overseas
Allocated 2
Student C
Block A
Student D
Checked in 1
Student E
Keys issued
Wardens

Give the warden a list, not a ledger

A warden needs to know who arrives today, who is out and what needs attention. A daily view keeps evening rounds and welfare checks organised.

  • Today's arrivals, departures and room changes.
  • Rounds and checks recorded as completed.
  • Incidents and requests logged to the student record.
  • Escalation to the counsellor or head of house.
Student behavioural analysis
Warden list, today
Sample data
  • Done: Morning arrivals checked in
  • Done: Room inspections completed
  • Done: Evening roll call
  • To do: Maintenance request, Block B
  • To do: Visitor log reviewed
Fees

Hostel charges that follow the allocation

Fees should start when a bed is allocated and stop when the student checks out. The ledger takes care of the arithmetic.

  • Room, deposit and meal plan charges.
  • Deposit refunds on check-out, with approval.
  • Charges visible to parents in the app.
  • Occupancy and revenue reports for leadership.
Fees and finance
Hostel fees
Sample data
  • Room fee, term Paid online Paid
  • Deposit Held until check-out Held
  • Meal plan Reminder scheduled Pending
  • Room change adjustment Awaiting approval Review
How it works

From first request to check-out

01 Set up the property Add blocks, rooms, beds and allocation rules.
02 Receive requests Students and parents apply through the portal, or staff add them.
03 Allocate and check in Approve, allocate and record arrival, with fees applied.
04 Manage and check out Wardens run daily tasks, and check-out closes the allocation and refunds deposits.

Related modules and pages

International students Arrival and accommodation for overseas students. Facility management Maintenance and visitor logs for hostels. Fees and finance Room fees and deposits on the ledger. Elvis Connect mobile apps Wardens and families work from the phone. Elvis U Ask which rooms are free or who checks in tomorrow. Platform overview See every module in the platform.
FAQ

Accommodation questions

Can we manage several hostels or campuses?
Yes. Buildings and rooms are set up per campus, with group-level reporting on occupancy.
Can students request a room themselves?
Yes. Requests come from the student portal or app, and staff approve and allocate.
How are deposits handled?
Deposits are charged to the ledger and refunded at check-out through finance approval.
Can it support partner or off-campus accommodation?
Yes, providers and addresses can be recorded and linked to the student. [CONFIRM PROVIDER MANAGEMENT]

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