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Module · Facility management

Book rooms, fix faults and welcome visitors

Manage halls, labs and meeting rooms, log maintenance requests, record visitors and keep track of utilities and the assets in your buildings, all connected to the timetable and the people on campus.

Book a demo Timetabling and attendance
SCREENSHOT SLOT · platform-facilities-hero
Live in Elvis ERP
Hall and room bookings
Sample data
Mon
Main hall: assembly 08:30
Lab 2: practical 10:00
Tue
Meeting room: staff briefing 15:00
Wed
Main hall: parents evening 18:00
Thu
Sports hall: house match 14:00
Lab 2: practical 10:00
In the product

See Facility management the way your team will

Every screen is built for the people who use it every day. This is the working view, not a mock-up.

  • Role-based views
  • Live data
  • Works on mobile
SCREENSHOT SLOT · platform-facilities-tour
Capabilities

The practical side of the campus, in order

Room and hall booking Book rooms, halls, labs and equipment for lessons, events and meetings, with clash checks. Timetabling
Maintenance requests Staff report a fault, it is assigned to a person or contractor, and the requester follows it to completion.
Visitor management Pre-register visitors, record arrivals and departures, and keep a log for safety and audit.
Utilities Record meter readings and bills for electricity, water and similar services, and watch the trend. [CONFIRM UTILITY FEATURES]
Assets in buildings Link equipment and fittings to the rooms that hold them. Inventory Notifications Tell staff and requesters when a booking is confirmed or a repair is complete. Communication
Bookings

A room is either booked or it is not

Rooms double-booked by a lesson and an event cause the worst kind of morning. One calendar shared by timetabling and facilities prevents it.

  • Lessons and bookings checked against each other.
  • Request and approval for halls and special rooms.
  • Capacity and equipment shown when booking.
  • Utilisation reports by room and building.
Timetabling and attendance
Booking requests
Sample data
  • Main hall, parents evening Approved by the office Approved
  • Lab 2, exam practical Clash with lesson found Clash
  • Meeting room, staff briefing Awaiting approval Pending
  • Sports hall, house match Equipment requested Review
Maintenance

Faults reported, assigned and closed

A broken light is a small job when it is assigned quickly and a large irritation when it is not. A board shows what is open and who has it.

  • Requests from staff, wardens and teachers, on web or phone.
  • Assignment to staff or contractors with priorities.
  • Status updates sent back to the requester.
  • Repeat faults visible by room or asset.
Accommodation and hostel
Maintenance board
Sample data
Reported 2
Broken window, Block B
Projector bulb
Low
Assigned 1
Leaking tap, Lab 1
Plumber
In progress 1
Corridor lighting
Done 1
Door lock, Room 205
Closed
Visitors

Know who is on site, and why

A visitor log is a safety record as much as an admin task. Pre-registration speeds up arrivals, and the log answers questions afterwards.

  • Visitors pre-registered by the host.
  • Arrival and departure times recorded.
  • Contractors and deliveries logged separately.
  • Records retained as your policy and region require.
Security and trust
Visitor desk, today
Sample data
  • Done: Parent meeting, registered by the office
  • Done: Contractor, lab repair, signed in
  • Done: Delivery, signed out
  • To do: Guest speaker, expected 14:00
  • To do: Visitor log reviewed
How it works

From request to completed job

01 Set up spaces Add buildings, rooms, halls and the equipment they contain.
02 Receive requests Staff book rooms and report faults through the web workspace or the app.
03 Approve and assign Confirm bookings and assign repairs with priorities.
04 Close and review Mark jobs complete and review utilisation, repeat faults and costs.

Related modules and pages

Timetabling and attendance Rooms and lessons share one calendar. Inventory Assets and stock in your buildings. Accommodation and hostel Repairs and visitors for boarding. Library Spaces and equipment for the library. Transport Vehicle repairs and bays. Elvis U Ask which rooms are free or which repairs are open.
FAQ

Facility management questions

Can staff book rooms from their phone?
Yes. Booking and fault reporting are designed to work in the web workspace and in the Elvis Connect teacher app. [CONFIRM IN-APP BOOKING]
Can we use it across several campuses?
Yes. Spaces and requests are set up per campus, with group-level reporting.
Does it replace our access control hardware?
No. It records visitors and bookings. [CONFIRM ACCESS CONTROL INTEGRATIONS]
Who sees maintenance requests?
Only the roles you choose, and requesters can follow the status of their own requests.

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