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Module · Library

A library that knows who has borrowed what

Catalogue books and resources, issue and return them, manage reservations and fines, and give students access to digital resources, all connected to the student and staff record.

Book a demo Student records
SCREENSHOT SLOT · platform-library-hero
Live in Elvis ERP
Circulation desk
Sample data
  • Reference book, Science Returned today Returned
  • Novel, Year 9 reading list Due this Friday Issued
  • Textbook, Mathematics Seven days overdue Overdue
  • Reserved title Waiting for return Reserved
In the product

See Library the way your team will

Every screen is built for the people who use it every day. This is the working view, not a mock-up.

  • Role-based views
  • Live data
  • Works on mobile
SCREENSHOT SLOT · platform-library-tour
Capabilities

A working library, on the same record

Catalogue Add titles, copies, categories and locations, and search them by author, subject or reference number.
Issue and return Issue items to students and staff, set loan periods by borrower type, and record returns.
Overdue notices Reminders go to borrowers and guardians before and after the due date, on the channel they prefer. Communication Fines and charges Apply fines for late or lost items, and send them to the student ledger. Fees and finance
Reservations Reserve a title that is on loan and notify the borrower when it is ready.
Digital resources List e-books, journals and links in the same catalogue, so students search one place.
Circulation

Issue and return with the record in view

A librarian should see a borrower's loans, limits and fines before issuing the next book. The loan sits on the student record, so other staff can see it too.

  • Loan limits and periods by student, staff or year group.
  • Overdue loans visible on the borrower's record.
  • Clearance checks before graduation or withdrawal.
  • Support for barcode scanning at the desk. [CONFIRM BARCODE AND RFID SUPPORT]
Student records
A loan
Sample data
  1. Borrower identified From the student or staff record
  2. Item issued Loan period applied
  3. Reminder sent Before the due date
  4. Item returned Fine applied if late
Fines and clearance

Fines that reach the ledger, not a notebook

Late and lost items turn into charges that finance can see. Waivers need approval, and the reason stays on record.

  • Fine rules by item type and borrower.
  • Charges added to the student ledger.
  • Waivers approved and recorded.
  • Library clearance as part of a leaving checklist.
Fees and finance
Library charges
Sample data
  • Late return, textbook Added to the fee ledger Charged
  • Lost item replacement Awaiting approval Review
  • Fine waived Approved by the head librarian Waived
  • Clearance request Outstanding loan Blocked
Digital library

Print and digital resources in one search

Students should not need to know where a resource lives. List digital subscriptions alongside print holdings and link them from the course or the LMS.

  • E-books, journals and web resources in the catalogue.
  • Links from course pages and the LMS.
  • Reading lists attached to a class or course.
  • Reading records on the student profile.
Learning (LMS)
Library collections
Sample data
Print books E-books Journals Reference Course reading lists Newspapers Audio resources Web links
How it works

From catalogue to clearance

01 Build the catalogue Add titles and copies, or import your existing catalogue during implementation.
02 Set loan rules Choose loan periods, limits and fines for each type of borrower.
03 Issue and return Run the desk from the web workspace, with borrowers looked up from the record.
04 Charge and report Send fines to finance and review usage in your dashboards.

Related modules and pages

Student records Loans and fines sit on the student record. Learning (LMS) Link reading lists to courses. Inventory Track library furniture and equipment as assets. Elvis Connect mobile apps Students see due dates and reservations on the phone. Elvis U Ask which items are overdue or which titles are most borrowed. Platform overview See every module in the platform.
FAQ

Library questions

Can we import our existing catalogue?
Yes. Catalogue data is audited, cleaned and migrated as part of implementation, and validated with you before go-live.
Does the library support barcodes or RFID?
[CONFIRM BARCODE AND RFID SUPPORT]. We can talk through how you would like to issue and return items during a demo.
Can fines be waived?
Yes. Waivers need approval from the roles you choose, and the reason is kept on the record.
Can students reserve books from the app?
Reservations are designed to be available in the student portal and app. [CONFIRM IN-APP RESERVATIONS]

See Elvis ERP on your own data

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